You want to invite an expert or fellow creator as a podcast guest but don't know where to start. The first message matters most — too long and they'll skip it, too short and it looks unprofessional.
Here are practical outreach templates you can use right now, customized to your own style.
First email outreach template
Subject line: Podcast guest invite — [Podcast Name] / [Topic relevant to them]
Hi [Name],
I'm [Your name], host of [Podcast Name] — a podcast about [one-sentence description]. I've been following your work on [specific topic] and think your perspective would be incredibly valuable for my audience.
I'd love to invite you as a guest for an upcoming episode on [episode topic]. It's about [30/45/60 minutes], in a [interview/discussion] format. We record over Zoom — you pick a time that works for you.
The podcast currently has [X subscribers/listeners/followers] — [link to sample episode if available].
Would you be interested? Happy to send more details if so.
Best,
[Your name]
DM outreach template (shorter)
Hey [Name], I host [Podcast Name]. I really enjoyed [specific content of theirs] and would love to invite you to share your thoughts on [topic] in an upcoming episode. It's ~[X min], recorded online, you choose the schedule. Would you like to hear more?
Follow-up template after 5–7 days
Hi [Name], following up on the podcast invite from last week. I know your schedule is busy — if you're interested but haven't had time to respond, I'm happy to wait. If this isn't the right time, that's completely fine — I'd still love to stay connected for the future.
Things to avoid when outreaching
- Don't send a copy-paste template without personalizing — they'll spot it immediately
- Don't ask them to "suggest a topic" — you need to come with a specific idea
- Don't follow up more than twice — if there's no response, move on
- Don't forget to include a link to your podcast so they can listen first
Once booked, store your recordings and video files via Klypio. Also see podcast intro and outro template for creators 2026 and podcast monetization guide for creators Vietnam 2026.
Manage your podcast library and episodes at Klypio app. Archive episodes via @KlypioBot.